Administrative Job Opportunities
Reporting to the Department Chair, the Department Administrator is responsible for the overall financial management and administrative operations of the Department of Civil Engineering and Engineering Mechanics in The Fu Foundation School of Engineering and Applied Science (SEAS). The Department Administrator provides active, hands-on leadership of the CEEM Department's financial activities, including budgeting and financial planning, expense reconciliation, closing, reporting, and internal controls; supervises the department's Finance Analyst, academic administration including Student Services team; and IT Manager. Serves as primary Effort Reporting coordinator, promotes innovation, documentation of SOPs, and optimization of departmental efficiency; oversees the department's facilities needs and external relations activities; and performs other duties as assigned.
Bachelor's Degree is required, with a preference for training in Business Administration, Human Resources, Finance, Accounting, or other relevant fields. Advanced degree desirable (e.g., MBA, MPA, MA). Minimum of 4 to 6 years of substantial hands-on experience in financial administration and supervisory/management experience required. Must have, or be able to acquire quickly, a detailed knowledge of University policies, procedures, and systems
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Columbia Video Network
Reporting to the Associate Dean of Graduate Student Affairs (GSA) and the Executive Director of the Columbia Video Network (CVN), the School's distance education programs, the incumbent is responsible for programming the admissions and student services systems, managing web servers, and database administration for SEAS Academic Programs (CVN, GSA, and Undergraduate Student Affairs) and performs other related duties and web based projects, as necessary.
Bachelor's degree or the equivalent. Advanced degree desirable. 4-6 years of previous experience in system administration, system design, or related fields required.
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Data Science Institute
Assistant Director of Strategic Communications and Media Relations
Reporting to the Director of Operations of the Data Sciences Institute (DSI) and collaborating closely with the Communication Team in the Fu Foundation School of Engineering and Applied Science's (SEAS), the University's Office of Communications and Public Affairs, and the Director of Internal Communications, the Assistant Director identifies and prioritizes strategies to reach key target audiences; shapes messages in support of the Institute's strategic goals; develops and expands a graphic-identity program consistent with university-wide identity guidelines; and establishes measurable goals, metrics and assessment tools to evaluate success of strategic communications.
Bachelor's Degree and or its equivalent in education and experience required. At least 3 to 5 years of relevant experience required in the marketing, strategic communications, and/or media relations fields. News and/or public relations writing experience required.
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Director of Finance and Administration
Reporting to the Department Chair, the Director of Finance and Administration is the senior administrative and financial officer for the Electrical Engineering Department in The Fu Foundation School of Engineering and Applied Science (SEAS) and as such, is responsible for the overall financial management and administrative operations of the Department. The Director provides active, hands-on leadership of the EE Department's financial activities, including budgeting and financial planning, expense reconciliation, closing, reporting, and internal controls; leads the department's Human Resources and Faculty Affairs programs, including the recruitment, selection and onboarding of faculty, researchers, and administrative staff; engages in hands-on training, coaching, counseling, and team-building within the administrative staff; promotes innovation, documentation of SOPs, and optimization of departmental efficiency; oversees academic administration in close collaboration with the Student Services team; oversees the department's facilities needs and external relations activities; and performs other duties as assigned.
Bachelor's Degree is required, with a preference for training in Business Administration, Human Resources, Finance, Accounting, or other relevant fields. Minimum of 5 to 7 years of substantial hands-on experience in financial administration and supervisory/management experience required.
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Reporting to the Director of Finance and Administration of the Electrical Engineering Department (with dot-line reporting to the Department Chair), the incumbent manages and administers the Department's financial and budgetary affairs in collaboration with the Director of Finance and Administration. S/he is responsible for financial operations of the Department that include: coordinate and process the daily financial transactions of the department to ensure compliance with university guidelines; oversee accounts payable transactions on university electronic accounting systems; oversee work-study or casual timesheets on financial systems, as required; monitor and audit budgets and grants to avoid overdrafts; Department and grant account reconciliation as well as preparing financial reports for grant compliance; produce monthly financial reports and forecasts; prepare and submit departmental fiscal year and 5 year plan budgets as well as quarterly variance reports to Director of Finance & Administration in accordance with School and University requirements; oversee payroll accounting transfers, journal entries and expenditure corrections, as needed; supervise the processing of faculty travel and business expense reports and honoraria; serve as liaison with Accounts Payable department as well as with outside vendors; supervises one Grants Analyst and two Financial Assistants; oversees the administration of GRA/DRA appointments and their related financial aid grant/departmental support; perform related duties and projects as assigned; when requested, the incumbent may be asked to support the other functions of the Department.
Bachelor's degree in Accounting or Finance required plus three to five years of financial related experience. MBA preferred. Advanced knowledge of GAAP and Uniform Guidance Principles strongly preferred. Advanced mathematical skills including calculus, logic and statistics strongly preferred. Must have or be able to quickly acquire a detailed knowledge of Columbia University electronic systems, including ARC, FDS, RASCAL, FinSys, and legacy applications (AP/CAR and DARTS).
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For more details on all jobs available in the School of Engineering and Applied Science go to https://jobs.columbia.edu and search the following Departments: